The Beauregard Parish School Board met in regular session Thursday, July 13, 2017, at 6:00 pm in the Central Office Board Room. David Vidrine, Darrin Manuel, Don Gray, Timothy Hudson, L. D. Spears, Ray Bowman, and Student Representative Tabitha Deer were present. Kathy Bruner, Cassie Henry, Martha Jackson, and Wesley Taylor were absent.
Timothy J. Cooley, Superintendent, was present and acted as secretary.
The Invocation and Pledge of Allegiance were led by Harry Hooker.
David Vidrine noted that board members should have received an agenda, and asked whether there was any discussion on the agenda. Hearing none, upon motion of Darrin Manuel, seconded by Ray Bowman, board members voted to adopt the agenda as presented.
The next item of business was for board members to consider adopting the minutes of the May 23, 2017, special meeting of the Beauregard Parish School Board, as published in the official journal. Don Gray offered a motion to adopt the minutes of the May 23, 2017, special meeting of the Beauregard Parish School Board, as published in the official journal, which was seconded by Timothy Hudson. There being no discussion, upon voting, the board voted in favor of adopting the minutes of May 23, 2017 regular meeting of the Beauregard Parish School Board as published in the official journal, by a margin of 6-0.
Next board members considered adopting the minutes of the June 5, 2017, regular meeting of the Beauregard Parish School Board, as published in the official journal. Hearing no discussion, David Vidrine stated that he would accept a motion to adopt the minutes of the June 5, 2017, regular meeting of the Beauregard Parish School Board, as published in the official journal. Upon motion of L. D. Spears, seconded by Darrin Manuel, board members voted in favor of adopting the minutes of the June 5, 2017 regular meeting, as published in the official journal, by a margin of 6-0.
The Superintendents’s Report began by advising board members that several “acting” positions had recently been filled. Cord Ensminger will serve as acting Director of Transportation, Eddie Joslin will no longer be acting in his role as an Instructional Supervisor, Margie Hieronymus will no longer have acting as part of her designation as Director of Title I/Federal Programs, and Chad Schulz will be Principal at South Beauregard Elementary. The effective dates for each of the contracts listed will be July 1, 2017, through July 30, 2019. Ashley McBride will be the Assistant Principal at DeRidder Junior High School, and Anthea Fontenot will serve as Assistant Principal of South Beauregard Elementary. The contracts for Ms. McBride and Ms. Fontenot will have effective dates of July 26, 2017 through July 25, 2019.
Following the summary of administrative changes, Mr. Cooley asked Kim Hayes to provide additional details about the National Math and Science Initiative (NMSI) grant and the parishwide staff development day on August 11, which will feature the theme “Together we give our children the roots to grow and the wings to fly.” Ms. Hayes announced a reception to be held at DeRidder High School on August 1, which is intended to be an informational community event to help make the public aware of the NMSI College Readiness Program, which makes it possible for more Advanced Placement classes to be offered, and provides additional resources for professional development to teachers of Advanced Placement classes. Students who pass these courses with a score of 3 or better will be awarded college credit. Ms. Hayes invited the board members to come to the August 1 event to learn more about the NMSI grant and to have the opportunity to meet some of the AP teachers, along with AP students and their parents. Next, Ms. Hayes stated that a staff development day for all 900+ Beauregard Parish school employees on August 11 would introduce our theme for the year, “Together we give our children the roots to grow and the wings to fly,” and will feature a speaker who will emphasize that we are all teachers in the lives of the children we serve, regardless of our actual roles in the school system.
Next Marlin Ramsey shared information with board members about the plans being made to encourage parents to put their children back into the public school system. Part of this effort will utilize two billboards on US 171–one that can be seen by cars traveling south into DeRidder just inside the parish near the Beauregard/Vernon line, and one in Calcasieu Parish which can be seen by cars traveling north, just before crossing into Beauregard Parish—which showcase programs and accomplishments of the parish public school system.
In closing the Superintendent’s Report, Mr. Cooley advised board members that the back-to-school activities were about to begin, the first of which will be the Administrators’ Meeting on Wednesday, July 26. The annual School Office Personnel meeting will be held July 28, New Employee Orientation will be held July 31, 4-day schools begin August 3, and 5-day schools begin August 15. In addition, board members learned that summer hours had ended and regular hours would begin on Friday, July 14.
Mr. Cooley asked Tabitha Deer, Student Representative to the Board, to share her experience with an Advanced Placement course. She began by sharing that she had taken two AP courses, American History and English. On one of these, English, she noted that she had scored a 3 which will be recognized for credit on her first two semesters of English at Northwestern State University, to which she has recently been accepted. She explained that the NMSI grant will provide additional opportunities for earning college credit while still a student in high school, possibly enabling her to complete her college education in three years, instead of four.
Moving to the next agenda item, “To consider and take action with respect to a resolution concerning millage,” Mr Vidrine advises board members that they should have received a copy of the resolution in their packets. Mr. Cooley read the resolution and Lesia Casanovas explained that the millage rates are unchanged from last year and recommends adoption. In response to a question, Ms. Casanovas confirmed that the Parishwide Bond Principal & Interest millage was the only one which might fluctuate, due to the need to keep a consistent level of revenue. Upon voting, board members adopted the following resolution by unanimous vote of all members present:
BE IT RESOLVED, that the following millage(s) are hereby levied on the 2017 tax roll on all property subject to taxation by the Beauregard Parish School board:
Constitution Tax 5.13 mills
Parishwide Maintaining and Operating 9.27 mills
Parishwide Maintaining and Operating 22.56 mills
Parishwide Bond Principal & Interest 17.80 mills `
BE IT FURTHER RESOLVED that the proper administrative officials of the Parish of Beauregard, State of Louisiana, be and they are hereby empowered, authorized, and directed to spread said taxes, as hereinabove set forth, upon the assessment roll of said Parish for the year 2017, and to make the collection of the taxes imposed for and on behalf of the taxing authority, according to law, and that the taxes herein levied shall become a permanent lien and privilege on all property subject to taxation as herein set forth, and collection thereof shall be enforceable in the manner provided by law.
Next, board members were asked to consider adopting the FYE 2018 budget, after having completed all requirements under R. S. 36:1306, including public notice, public inspection, public hearing, and general summary. Ray Bowman offered a motion to adopt the FYE 2018 budget as presented, which was seconded by L. D. Spears, and approved upon voting.
Following action on the budget, board members heard recommendations from the Finance Committee. The first of these was a motion to accept a Request for Proposal for the FYE 2017 governmental audit from J. Aaron Cooper, CPA, LLC, for $41,500. The motion was approved upon voting. The second recommendation was a motion to authorize the liquidation of fixed assets. Board members were reminded that they had received a list of the items to be disposed of, primarily buses. In response to a question, board members were informed that the buses did indeed still run. The motion to authorize the liquidation of fixed assets was approved upon voting. The next recommendation was a motion to approve liquidating the portable building at the Title I facility, after declaring it surplus and not needed. The motion was approved upon voting. The final recommendation was a motion to enter into an agreement with the Allen Parish School Board, concerning the portable building at the Title I facility. Upon voting, board members approved entering into an agreement with the Allen Parish School Board, concerning the portable building at the Title I facility. In closing, Mr. Cooley expressed appreciation on behalf of Mr. Doucet, Superintendent of the Allen Parish School System, for providing the building, which will house food preparation equipment temporarily, while the Oakdale Elementary School is rebuilt, following a fire.
There being no further business, the meeting was adjourned.