The Beauregard Parish School Board met in regular session Thursday, December 13, 2018, at 6:00 pm in the Central Office Board Room. David Vidrine, Darrin Manuel, Ray Bowman, Kathy Bruner, L. D. Spears, Wesley Taylor, Timothy Hudson, and Martha Jackson were present. Cassie Henry, Don Gray,
and Student Representative Maili Bartz were absent.
Timothy J. Cooley, Superintendent, was present and acted as secretary.
The Invocation and Pledge of Allegiance were led by Shawn Baggett.
David Vidrine asked whether all board members had received a copy of the agenda and stated he would entertain a motion to adopt the agenda as presented. Upon motion of Ray Bowman, seconded by Wesley Taylor, board members voted in favor of adopting the agenda as presented.
The first item on the agenda was to consider adopting the minutes of the November 8, 2018, regular meeting of the Beauregard Parish School Board, as published in the official journal. Darrin Manuel offered a motion to adopt the minutes as published in the official journal, which was seconded by Ray Bowman. There being no discussion, board members voted to adopt the minutes of the November 8, 2018, regular meeting of the Beauregard Parish School Board, as published in the official journal. Timothy Hudson abstained from voting.
The Superintendent’s Report began with Mr. Cooley advising board members that Student Representative Maili Bartz could not attend the board meeting due to attendance at a school event, but would be delivering her farewell remarks at the January board meeting, prior to seating the new student representative.
Next, Mr. Cooley asked Colonel Jarrett A. Thomas, Garrison Commander, Fort Polk, to share some of the current events going on at Fort Polk. Colonel Thomas spoke to board members about the recent Community Partnership Award presented to Fort Polk by the Pentagon, recognizing the partnerships Fort Polk shares with the surrounding communities. According to Colonel Thomas, Fort Polk was among only seven army installations around the world to receive this award and has the largest total number of such community partnerships. Board members were advised that Fort Polk will remain open throughout the holiday period.
Continuing the Superintendent’s Report, Mr. Cooley shared that Beauregard Parish was recognized by the testing company chosen by the State of Louisiana, New Metrics, for having the fourth highest graduation rate in the state. In addition, Beauregard Parish schools were commended for having curriculum rooted in high standards and a heavy involvement with instructional technology.
Board members were advised that sales tax supplement checks will be issued Friday, December 14, 2018, according to Mr. Cooley. Professional (certified) staff will receive $1,527/gross, support staff will receive $1,018/gross, and retirees will receive $113/gross.
Mr. Cooley stated that the Superintendent’s Christmas Card contest had been held, and that the three winning cards had been sent to recipients throughout the state of Louisiana, including a terminally ill child in Vinton, Louisiana, who had requested Christmas cards.
Superintendent Cooley recognized three outgoing board members and thanked them for their service to Beauregard Parish schools: Timothy Hudson, District 1, April 2017- December 2018, L.D. Spears, District 3B, January 2015-December 2018, and Don Gray, District 5, January 1989-December 1994 & January 1999-December 2018.
Next, Board members heard recommendations from the Finance Committee. The first of these was a motion to award RFP for Building Automation System at South Beauregard High School to Trane, U.S., Inc., d/b/a as Trane, for $101,631, for work which may extend into FYE 2020. Upon voting, the motion was approved without additional discussion. The second recommendation was a motion to approve a line item budget revision adding an additonal $195,000 to the bond fund for FYE 19, which was approved without further discussion, upon voting. The third recommendation was to approve a six-month contract for technology-related services to Server@Work at the stated monthly price of $18,870. In response to a question, Marlin Ramsey stated that the company would first begin to address areas where problems were currently occurring and that going forward would try to address anticipated future needs pro-actively. In addition, board members were advised that 2 Server@Work employees (a Site Engineer and a Service Desk Technician) would be dedicated to working with the four existing Beauregard Parish School Board employees. A monthly update was requested to keep the board up-to-date on the services being provided. Concern was expressed that the process did not begin with an assessment of the school system’s needs and a solicitation of proposals to compare the service offerings of several companies. Board members were advised that time had become an important consideration, with computer-based standardized testing beginning very early in 2019. Upon voting the board voted to approve a six-month contract for technology-related services to Server@Work at the stated monthly price of $18,870, by a margin of 7-1 (Vidrine.)
The next agenda item was to hear a single recommendation from the Policy Committee, a motion to approve new policy File:GBRIF, Bereavement, with final adoption in January 2019. Clarification was provided that the three days could be taken before or after the funeral, but that in any case, they expired within 2 days after the funeral. Ray Bowman offered an amended motion that would remove the waiting period and make the policy effective immediately. Kathy Bruner seconded amending the motion. Upon voting, board members approved amending the original motion to remove the waiting period. Following the vote to approve amending the motion, board members voted to adopt the amended motion, making new policy File:GBRIF, Bereavement, effective immediately.
The final agenda item was to consider final adoption of new policy File:EBBB, School and Student
Safety, after completion of the waiting period. There being no additional discussion, board members voted to approve final adoption of new policy File:EBBB, School and Student Safety, after completion of the waiting period.
There being no further business, upon motion of Kathy Bruner, after asking whether there were any objection, the board president stated that the meeting was adjourned.